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hndagizmo 05. Sep 2013 09:38 AM

Best File Type For Text
I created a resume in WordPad,but it was not holding formatting no matter what
file type I used,especially when printing.I was advised to use a better word processor and save as .doc. I now have OpenOffice,but from what I can gather, .odt would be a more universal type to use with text files.So, what is the best file type to use when sending out resumes ? Thanks for any help offered.

Anupam 05. Sep 2013 10:06 AM

Welcome to the forum :).

WordPad is not a full featured word processor. That's why it was suggested that you use another better word processor.

.odt is Open Office's own file format. Unfortunately, it hasn't become much popular now, as Microsoft Office still continues to dominate.

Therefore, it would be best to save the files as .doc, or, .docx, specially when you want to send things like Resume to others.

Open Office is also good, but as a low weight alternative, I will suggest Kingsoft Office free, which is also good, and has good compatibility with Microsoft Office. It can be downloaded from here:

In case you do not need the whole office suite, you can use Kingsoft Writer standalone free:

torres-no-tan-magnifico 05. Sep 2013 12:34 PM

My preferred method ,when it comes to my CV, is to save it as a PDF:

HTH :)

Burn-IT 05. Sep 2013 01:01 PM

I use RTF (Rich Text Format) which seems to be most common to most word processors.

Joe A.TT 05. Sep 2013 04:19 PM

Burn-IT, I agree with torres-no-tan-magnifico's advice. When you create your resume in Open Office or Kingsoft, you should save it in either .odt or .doc format, but that's only for your own personal purposes. That is, saving a copy in those formats will allow you to edit it in the future if there's anything you need to add or update. However, you should not send a resume out in that format. Your recipients shouldn't have the ability to edit your resume. If you send it to them in .odt, .doc, .docx or .rtf, then they could edit it, and you don't want that. That's why you should export your resume to a PDF format. The PDF file is the one you should distribute. PDF will allow them to read your resume but not change it.

If you are concerned with security you could go even further and get the free and portable version of PDF-XChange Viewer. You could then use it to set permissions on the PDF so nobody can alter it.

Notice I didn't even mention WordPad. That's because it doesn't have the ability to export to PDF.

Anupam 05. Sep 2013 04:51 PM

Interesting.. never thought it that way.

Anyways, why would people want to change a resume?

Here resumes are mostly sent in .rtf or .doc format.

Joe A.TT 05. Sep 2013 06:10 PM


Originally Posted by Anupam (Post 92109)
Here resumes are mostly sent in .rtf or .doc format.

Back when I did resumes computers didn't play a part so I don't have any experience sending them out that way. I can only presume most people don't know better, that's why they use .rtf or .doc.

Originally Posted by Anupam (Post 92109)
Anyways, why would people want to change a resume?

Let's say several people apply for an important job. Now let's assume the recipient who is collecting all the applications is a low level official but he/she has an ulterior motive and favors a particular candidate but they don't have the power to make that final decision. He/she could then alter the other applicants' resumes in an unfavorable way before presenting it higher up (e.g. to a board of directors).

I admit this is all hypothetical, but at the same time I can easily imagine something like this happening. Common sense alone tells me important documents should never be sent out in a format that could be tampered with. IMHO, there's all to gain and nothing to lose if resumes are submitted in PDF format.

Anupam 05. Sep 2013 08:01 PM

Well, here we have always sent resumes in .doc or .rtf format. I think that's standard format in other countries too?

Haven't came across any incident of a resume being altered. But yes, it's a possibility. No one needs to edit a resume on their end, so I think pdf looks like a good option to send your review in.

J_L 06. Sep 2013 12:01 AM

Better make those PDF read-only, since editing is possible. Then again, they could just convert the file or fabricate the whole thing. To prevent that, password protection and signing documents may be necessary.

I'm pretty sure all the above is actually possible with DOC files, although I'm not sure how well they're supported.

Remah 06. Sep 2013 02:54 AM

At present the two best options would be the main "open" access file formats that anyone can freely use and obtain the specs:
  1. PDF = Adobe Portable Document Format

    In 2008, Adobe published a Public Patent License to ISO 32000-1 granting royalty-free rights for all patents owned by Adobe that are necessary to make, use, sell and distribute PDF compliant implementations
  2. DOCX = Word Microsoft Office Open XML (not to be confused with Open Office XML)
Of the others:
  • DOC is widely used but proprietary and not documented by public standards.
  • ODF or ODT has limited market share and many users of Open Office and its variants will use DOC or DOCX as their preferred file format.
  • RTF is too limited in features.

For a comparison of the formats this article is old but one of the best that I have seen: PDF, DOC, DOCX, ODF, RTF

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