Three More Keyboard Shortcuts for Faster and Easier Use of Microsoft Word

In a previous tip, I gave three of my favorite  keyboard shortcuts for Microsoft Word and here are three more that I like. They apply to Word 2007 and 2010. As far as I know they also apply to Word 2003 but I no longer have a copy where I can test them out.

Change line spacing

Highlight the block of text whose line spacing you wish to change or use Ctrl+A to select the whole document. Then use one of the following keyboard shortcuts:

• Ctrl+1  - Changes to single line spacing
• Ctrl+2 - Changes to double line spacing
• Ctrl+5  - Changes to 1.5 line spacing

Change case

Highlight the word or words whose case you want to change.

Then use the keyboard shortcut Shift+F3 to cycle through all upper case, all lower case, or title case (first letter capitalized).

Shift a paragraph or list item up or down

Place your cursor anywhere in the paragraph to be shifted.

• Alt+Shift+Up Arrow  - Moves the whole paragraph up
• Alt+Shift+Down Arrow  - Moves the whole paragraph down

In a bulleted  or numbered list, these two shortcuts move items up or down allowing an easy way to reorder the list.

Thanks go to fellow editor DrBaker for this last tip.

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This tips section is maintained by Vic Laurie. Vic runs several websites with Windows how-to's and tutorials, including  a computer education website and a site for learning about the command line.

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