Best Free Email Backup Utility

 
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Introduction
For many people, email backup is nearly as - or more - important than backing up documents. Yet it's often not as easy. And if you have more than one account, backup can quickly get out of hand, particularly if you need to find some particular message(s).
Discussion

MailStore Home enables you to backup all your email messages from multiple applications and online accounts into one secure and persistent archive. Lightning-fast search, one-click backup, powerful export (restore) - all information from your email is at your fingertips anytime. Never lose important email again! MailStore Home does not back up account settings or contacts, although you could recover the latter from the email messages.

  • Microsoft Outlook 2000, XP, 2003 and 2007
  • Outlook Express, Windows Mail and Windows Live Mail
  • Microsoft Exchange Server
  • Mozilla Thunderbird and SeaMonkey
  • POP3 and IMAP (including webmail services such as Gmail and Yahoo)
  • .eml and other files

I've used MailStore Home for several years. It comes as close to being a snap to set up as you're going to get. The user interface could be better-organized, but it's not hard to use. Reading emails in the backup archive is as quick and easy or easier as reading them in a regular email client. You can reply to messages directly from MailStore. The quick search utility lets you find that one message you're looking for out of all the possible accounts it could be in.

KLS Mail Backup backs up email for many of the popular email clients. It also backs up profiles for popular internet programs. KLS Mail Backup is free for personal use. It's a clean, straightforward backup tool. KLS Mail Backup uses standard ZIP files to archive email, so you have direct access to the backups. Each step of the backup and restore processes employs wizard-like dialog boxes that keep the process straightforward and intuitive.

KLS Mail Backup does not backup POP or IMAP accounts. That means you cannot use it to backup webmail accounts like Gmail or Hotmail directly.

Related Products and Link

Dropmyemail.com offers cloud-based backup for most email services. It is a new service, just getting started - March 1, 2012. It has a well developed website and cloud interface, and is easy to set up for your account. The free account offers only 120 MB of storage, but you can expand that by getting your friends to sign up too (5 GB is $9.99 per year).

Thunderbird can be used to back up any accounts that offer POP or IMAP access. Just add the accounts you want to back up to Thunderbird, and then run Thunderbird when you want to create a backup. Of course Thunderbird saves server settings, but contacts are not included. You need to import them directly to Thunderbird from each of your email clients or accounts, or back them up separately. [more]

Comodo Backup is a general purpose backup utility, which also backs up email. It also offers 5 GB of online storage. Comodo works by backing up email that has already been downloaded by clients. It supports Thunderbird, Eudora, Microsoft Outlook 2003, Microsoft Outlook 2007, Windows Live Mail and Outlook Express. You can back up server settings, but evidently not contacts. It also backs up any files you select.

MailBrowserBackup is a simple standalone (no install) program that detects and offers to back up Internet Explorer (Favorities ONLY), Mozilla Firefox (profile), Flock, Windows Mail, Windows Contacts (Win 7), Windows Live Mail, Mozilla Thunderbird, Opera (browser & mail), Apple Safari, Google Chrome, SRWare Iron, FileZilla FTP Client and Windows Live Messenger Plus.

In Windows 7 I found that you must be running as an Administrator in your own account or Mail Browser Backup will not back up Windows Contacts for your own account. You can open the backup archives with 7-Zip (and maybe other programs) and see exactly what's in them. Of course you could also extract them with 7-Zip.

Microsoft has a free backup program for Outlook that creates backup copies of your .PST files at regular intervals. For Outlook 2002 and later versions.

Yet more backup programs

Quick Selection Guide

MailStore Home
5
 
Gizmo's Freeware award as the best product in its class!

Runs as a stand-alone program on a user's computer
Backup all your email messages from multiple applications and accounts. Lightning-fast search, one-click backup, powerful export. Backup both POP3 and IMAP (including webmail services such as Gmail and Yahoo! Mail). MailStore Home is as easy-to-use as as it is powerful.
Requires Microsoft .Net, although that is included in Windows 7, and maybe Vista.
http://www.mailstore.com/en/
5.0
6 MB
Free for private use only
A portable version of this product is available from the developer.
Windows 2000/XP/Vista/7
KLS Mail Backup
4
 
Runs as a stand-alone program on a user's computer
Backs up email for many of the popular email clients. It's a clean, straightforward backup tool. Uses standard ZIP files to archive email, so you have direct access to the backups.
KLS Mail Backup does not backup POP or IMAP accounts. That means you cannot use it to backup webmail accounts like Gmail or Hotmail directly.
1.9.7.8
2.5 MB
Free for private use only
There is no portable version of this product available.
Windows 2000, XP, Vista and 7

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Comments

by Paxmilitaris on 19. November 2014 - 2:21  (119701)

About MailStore Home, i'm not used to having to download the installer to get the portable version, when it's available from the developer. It's usually an archive. It took a while of looking for the portable version before i read in the installation that it was in the installer.

btw the installer tried to call home.

No scheduler, not enough compression, i'll just keep using a backup program to make a compressed backup of my Thunderbird portable's Mail directory.

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