Best Free Web Form Filler and Password Manager

 
Introduction

Products in this class are among the most useful of all PC utilities because they allow you to complete the common task of filling in web forms and logins by simply clicking a button, as well as allowing you to store program serial numbers and registration details in a secure electronic form.

They work by saving (in encrypted form) user IDs, passwords and other information needed by individual sites for later retrieval.

To login to a site you need only type in a single master password to allow retrieval of the specific password information for that site. This information is then used by the program to automatically login.

This greatly improves security because it allows different passwords to be assigned to individual sites without the need to remember them. And it makes the login process easy and quick.

 
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Discussion

LastPass is a one of a kind product. Most password managers are either online or software only.  It is the combination of  both web service and software. With the web service you can access your data anywhere. The software which runs on your computer allows you to view your data even when you're not connected to the Internet. When you install the software, the plugins for IE and Firefox are automatically installed. There is now a plugin for Google Chrome as well. The plugin allows you to automatically fill forms. You will be logged in without even a click. You can always disable it if you don’t like it. One thing I really like about LastPass is the Password Generator. The Bookmarklet is a lifesaver if you’re on Chrome, Opera or just about any browser that supports JavaScript. The Bookmarklet does not have all the features of the plugin though, but it does allow you to fill passwords and forms, which is all you actually need. Did I mention you can store unlimited passwords? I personally have over 100 passwords stored on LastPass.

If you’re worried about security or reliability, then let me tell you LastPass is as safe as it can possibly get. It uses the same encryption algorithm that the US Government uses for top secret data. The key to decrypt the data is only known to you, so the database is meaningless to hackers. All encryption/decryption occurs on your computer, not on the servers. This means that it does not travel over the Internet and it never touches the servers. The entire site is encrypted and verified by Comodo.

 

There's no doubt that RoboForm is the stand-out product in the category; it's full featured, easy to use, seamlessly integrated into both Internet Explorer, Firefox and even Google Chrome browsers, and is constantly being enhanced by the developer. It also allows your saved passwords to be used on any PC, which is very convenient if you use multiple machines or are upgrading.

I do have a major reservation though: The free version allows only 10 forms or passwords to be stored. This used to be 30 in earlier versions, which was adequate. However, 10 passwords is not enough for most people and that really defeats the purpose of a password manager. What's the point in having a password manager if it cannot manage all of your passwords?

NB: If you use Internet Explorer, there's some good news: the last free version of RoboForm (V5.7.6) that allowed 30 passwords is still available from the RoboForm web site, though it's well hidden in the FAQ. Firefox users are out of luck, because you can't use this version with the current version of Firefox.

 

KeePassSome alternatives: Firstly (my personal favorite) there is the open source program KeePass. It's not nearly as well integrated into your browser as RoboForm, but it's a very good product that works without any limitations at all. There's also an excellent KeePass plug-in for Internet Explorer that automates web form filling. You can simply drag and drop saved information to password prompts or web forms. Alternatively, you can use the powerful auto-type functionality that allows you to define a sequence of key presses, which KeePass can automatically perform when a global hotkey is pressed – perfect for email logins or entering program serial numbers.

 

Some alternatives to KeePass include Password Safe and PINS, which are both open-source and free and come with an auto-type system. Yet another possibility is KeyWallet, which allows you drag and drop saved information directly into web forms. Not quite as neat as RoboForm's click-and-fill system, but it's still highly effective. KeyWallet can also automatically save form data and handle difficult Java based forms. It's also skinnable. However, KeyWallet has not been updated since 2001, before the release of XP, and there are still some XP related issues. Access Manger is similar to KeyWallet, but is still being maintained. It doesn't have the skinning capabilities of KeyWallet, and requires the .NET framework to run.

 

Online Solution?

Finally, if you want to separate password keeping from filling out forms, consider PassPack. Its advantage is that it's entirely online: there's nothing to download and install. This lets you generate and use passwords from any computer that's connected to the Internet. My only concern at this time is the legitimacy of the service, but at present it would seem to be a viable alternative to software password managers.

 
Related Products and Links

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Quick Selection Guide

LastPass
5
 
Gizmo's Freeware award as the best product in its class!

Combines a web service with a stand-alone program
Packed with features such as automatically filling in passwords, and accessing your passwords anywhere.
Some users say this product is insecure because it is web based.
http://www.lastpass.com/
2.0.2
9.66 MB
32 and 64 bit versions available
Feature limited freeware
A portable version of this product is available but not from the developer.
Internet Explorer 6+, Firefox 2.0+, Chrome 18+, Opera 11+, Safari 5+

It works on Mac, iPad, Linux, and Windows.
NB Portable versions require portable browsers.
View the revision history here

RoboForm
5
 
Combines a web service with a stand-alone program
Easy to use, seamlessly integrated into both Internet Explorer and Firefox browsers, constantly being enhanced by the developer.
Allows only 10 forms or passwords to be stored in the free version.
http://www.roboform.com/
7.9.0.0
12.8 MB
Feature limited freeware
A portable version of this product is available from the developer.
Windows 2000/ XP/ Vista/ 7/ Android/ iPhone/ iPad/ Mac (Safari)

The last free version of RoboForm (V5.7.6) that allowed 30 passwords is still available for download from http: //www .roboform.com/dist/ AiRoboForm-5-7-6.exe (please rebuild the link by removing all spaces).
Compatible with IE but not with the current version of Firefox. 30 day trial of full version then some features disabled.

A Lite version (without an installer) for both Firefox and Chrome is available on the download page.

KeePass
4
 
Runs as a stand-alone program on a user's computer
Open source, works without any limitations, has a plugin for Internet Explorer that allows automatic web form filling.
Not well integrated into other browsers.
http://keepass.com/
2.23
2.5 MB -> Win32.exe
Unrestricted freeware
A portable version of this product is available from the developer.
Windows 2000 / XP / 2003 / Vista / 7 / 8 / Wine, each 32-bit and 64-bit, Linux, Pocket PC, Mac, iPhone, Blackberry and Android

Portable version available here.
v2.23 released 20 July, 2013

Password Safe
4
 
Runs as a stand-alone program on a user's computer
Open-source and comes with an auto-type system.
Not well integrated into browsers.
3.31
13.30 MB -> Win32.exe
Unrestricted freeware
A portable version of this product is available from the developer.
Windows XP, Vista & 7 or PocketPC

Portable version available, installer has a USB option.
v3.31 released 11 May, 2013

PINS
3.5
 
Runs as a stand-alone program on a user's computer
Open-source and comes with an auto-type system.
Not well integrated into browsers.
4.50.0.86
689 KB
Unrestricted freeware
There is no portable version of this product available.
Windows 95 - Vista
KeyWallet
3
 
Runs as a stand-alone program on a user's computer
Drag and drop saved information directly into web forms, automatically save form data and handle difficult Java based forms, skinnable.
Not quite as neat as RoboForm's click-and-fill system, not updated since 2001, with some XP related issues.
http://www.keywallet.com/
1.0
1.46 MB
Unrestricted freeware
There is no portable version of this product available.
Windows 95 - XP

Works on Windows XP, however the support forum notes some bugs under XP.

Access Manager
3
 
Runs as a stand-alone program on a user's computer
Quite similar to KeyWallet, but is still being maintained.
Does not have the skinning capabilities of KeyWallet.
http://www.accessmanager.co.uk/
2.2.65
2.3 MB
Unrestricted freeware
There is no portable version of this product available.
Windows 98 - Vista

View the version history here

 
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Tags

form, filler, auto, fill, autofill, password, passwords, manager, management, automatic, biometric, network, web, online, encryption, file, protect, keepass, keeper, download, safe, secure, security, tool, software, program, remember, save, usb, windows, free, best, freeware

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Comments

by Benoit Rainville (not verified) on 7. September 2012 - 10:08  (98895)

For me its Dashlane, some game changer. I dished LastPass for it at no cost and I can use it on any device for free, a killer!

by clas on 7. August 2012 - 10:24  (97334)

yeah, passwords are an important subject. i still dont trust the cloud. every day you read about companies that are hacked and tons of info scammed from them. or just the other day a scammer sweet-talked his way into someones account by going thru a person at the company. you cant protect against these things as well as you can protect your own computer. i used roboform till i found anyone at my computer could delete passwords from it without signing on to it. i talked to roboform and they just dismissed me and said they could do nothing about it. i went to sticky passwords and have found it to be safe, secure, easy and fast. it has 15 free passwords . i had questions and they responded to me right away and squared me away. good program. and i like to share experiences with good and bad programs. good luck all.

[Moderator's note : feature about commercial version edited out. Not allowed]

by Anonymous_is_a_registered_name (not verified) on 27. June 2012 - 16:45  (95439)

Can you review Dashlane? Would like to see how it stands up to these other password managers.

Thanks

by George.J on 24. March 2012 - 14:47  (91064)

KeyPass is providing 2 versions v1.x(Classic) and v2.x(Professional) on their website. Why so that and is v2.x really free?

by Anupam on 24. March 2012 - 15:13  (91065)

Comparison is given on this page :

http://keepass.info/compare.html

Both are free. Version 2.x has more features, but requires .NET framework.

by Lola (not verified) on 4. February 2012 - 19:05  (88296)

What does it really means? "My only concern at this time is the *legitimacy of the service,* but at present it would seem to be a viable alternative to software password managers."

it is illegal to use it?
not secure enough?

by marcus (not verified) on 4. July 2012 - 15:32  (95727)

In a security context, "My only concern at this time is the legitimacy of the service" sounds like "Other than that, Mrs Lincoln, how was the play?"

by Gilles (not verified) on 13. January 2012 - 6:41  (87110)

Other interesting password managers to look at is the altool toolbar's auto login feature , found at http://www.altools.com/ALTools/ALToolbar.aspx
(which has unlimited password and username) but one that I am really liking is Sticky Password the free version which works better in the sense of auto login sites than even the altool's auto login , but you can have only 15 password and usernames with Sticky Password , which is fine with me , and it seems to work really well , not a resource hog , and this product is found at http://www.stickypassword.com/ .

Another one of interest seems to be Password Safe , which I have not tried , but was mentioned to me by people of Windows Secrets.

by clas on 7. August 2012 - 10:06  (97333)

hi giles, it seems we have both gravitated to the same programs. i got sticky free in giveaway of the day and love it. i was a longtime roboform user but found that you could delete passwords without logging in and they would not address that issue. sticky is great and works perfectly in win7. for all the rest of my passwords that i rarely use, i also use password safe. has always worked perfect over several operating systems. i guess great minds, eh?

by sweeper240 on 28. December 2011 - 18:16  (86133)

Everyone needs to calm down - think/type less sensationally. LastPass has some great features, other programs have nice features too.

If you are so concerned about loosing your master password you can activate several other layers of security. But you can only attempt to understand if all the extreme statements about nonsense grandma's sister's girlfriend told you last year go away.

Additional security options in Lastpass:

1. Grid Multifactor Authentication - requires the user to present secondary form of authentication (look it up at Lastpass.com)
2. Finger print or Card reader authentication
3. Yubikey

You can use any, all, or none of these implementations.

by Panzer (not verified) on 27. October 2011 - 7:34  (82218)

Password Vault Manager Free Standard edition:

http://passwordvaultmanager.com/

by Jeffrey Lee (not verified) on 17. October 2011 - 3:00  (81568)

[Moderator's note : Commercial details for software removed]

Well, that's why I appreciate this site so much! I think I'll give your recommended freeware KeePass a try. Keep up the good work. I've given up numerous programs in favor of your recommended freeware items and haven't regretted it yet. Thanks again!

by Kai (not verified) on 16. October 2011 - 4:20  (81496)

KeePass + KeeFox (Firefox add on and KeePass plugin) is good web form filler for Firefox.
KeePass is very secure other than free Password Manager.
And I think if use KeeFox it's don't make KeePass to be less secure. It's true KeeFox don't make KeePass to be less secure? I hope it's true.
is KeeFox good ?

by dal987 (not verified) on 13. September 2011 - 14:12  (79531)

Hi,
The feature a password manager must have for me is the ability to display a small prompt, URL related, which displays the password from which the page requires me to select certain specific characters.

So many UK financial sites require this manual fill.. forget drag and drop: autofill isn't possible. Some use drop down character selection for each required character.

Only Roboform (that I can find) offers this. I'd love to be able to move away so I can upgrade Firefox from v3.6.x - I'm using Roboform v6; v7 requires a new license.

I've tried s number - including lastpass. None so far address this type of login page. Suggestions welcome!

by Rigsby on 13. July 2011 - 6:10  (75365)

Lastpass not compatible with Firefox 5

by jbgb (not verified) on 18. July 2011 - 18:24  (75779)

It works well with Firefox 5, at present there's an extra security protection due to problems with the server (you have to insert your password everytime you want it to fill or login to any site) but it has nothing to do with firefox.

by Johnny 5 on 17. July 2011 - 20:03  (75714)

I have Firefox 5 on a mac and Windows 7 laptop and Lastpass works just fine.

by Cyclone22 (not verified) on 6. May 2011 - 1:08  (71493)

Password Manager Service LastPass Investigating Possible Database Breach...
http://blog.lastpass.com/2011/05/lastpass-security-notification.html

by Ted S. (not verified) on 24. March 2011 - 11:03  (68487)

I guess I am a little confused with LastPass. Although passwords are stored on your local PC, you still need to go to their website to manage them. What happens if someone gets my website password that I use to manage all of my passwords with(via key logger, etc...)? They then have access to all of my passwords.

by Paul Perry (not verified) on 11. December 2011 - 23:23  (84849)

I'm a relative newbie with computers, but I'll tell what I do.

I've got LastPass on the Internet Explorer browser.

To log in, I use the Autofill function from a second password manager, KeePass, which is on a portable flashdrive.

The KeePass has something called a "Keyfile" that acts as the password for KeePass. There's a dropdown menu for the drives and the flashdrive has its own letter designation.

Once the keefile is set up via KeePass for that drive, I click on the flashdrive's letter in the dropdown, and KeePass logs me in to KeePass.

Then I right click on the LastPass file previously installed in KeePass, and a dropdown menu gives me a bunch of choices, including the Autofill option.

With the LastPass login box ready, I click the KeePass autofill and both username and password for LastPass are entered. The password is entered as stars.

The keyboard is never touched during this procedure and most amateur keylog hackers will be deterred.

The flashdrive is intended to foil screen capture keylogging invasions. The flashdrive is simply pulled out of its USB port, preventing access.

[edit] Email address removed for safety reasons. This category currently has no editor, please post your query in our forum for a response.

by Johnny 5 on 17. July 2011 - 20:08  (75716)

For those worried about keyloggers LastPass has an option to use a screen keyboard to type your login password.

by Frogstamp (not verified) on 17. September 2011 - 1:56  (79752)

Yes your right Johnny.I have an accounts that been hack because of the keyloggers.Thank for your tips.I should use Last pass now.

by Minnesota Bob (not verified) on 29. May 2011 - 14:14  (72904)

Exactly! That's the one thing that keeps me from using LastPass. Someone get's your website password and then has access to *ALL* of your passwords. I'm baffled that this doesn't seem to bother most people. I mean, one mistake and someone has access to your bank accounts, investment accounts, medical records, etc? Unfortunately, I don't know if there is any better alternative. I've been using Roboform for about 10 years and am ready to give up because of frustration with the product and technical support. I don't know where to turn. So, I don't think the 'perfect' product exists and no matter which you pick there will be compromises.

by jbgb (not verified) on 18. July 2011 - 18:29  (75780)

I would never keep important passwords in one of this services, I use Lastpass to manage many passwords, but things like bank account and similar, I use my head!

by other human (not verified) on 17. March 2011 - 20:44  (68117)

It only took one measly look at LastPass to convince me how USELESS it truly is! Web-based?! Are you stinking serious?! I need a password manager that is available to me ANYTIME! Especially offline! I use KeePass 1.18 exclusively and Sisma 2.0 for times when I need a smaller password manager.

by mr6n8 on 17. March 2011 - 21:49  (68121)

Last Pass is both an online service and a software for your computer (as the article clearly states). So it is available to a user anytime (as opposed to software only which is only available when you have your computer).

As to the software:
"The software which runs on your computer allows you to view your data even when you're not connected to the internet."

by rich (not verified) on 23. December 2010 - 22:44  (63161)

@Super2cool Some editing would make this article a bit clearer. If there's a re-write coming per your interest in Passter, perhaps you can also consider the following.

The article reads as though most of it was written before you included LastPass, with some legacy text that now seems out of context and raises questions. Here are 3 examples that struck me:

"There's no doubt that RoboForm is the stand-out product in the category..."
- Actually, you have raised this doubt--not only with your new description of LastPass, but even with your legacy statement's ambiguity as to which version of RoboForm you meant (the paid version, which is out of bounds for rating purposes here, or the current free 10-item version, or the older free 30-item version).

"Firefox users are out of luck, because you can't use this version with the current version of Firefox"
- Perhaps this should now say, "Firefox and Chrome users", or that it does work with Chrome.

"Some alternatives"
- You wrote this to describe alternatives to RoboForm. Now, RoboForm is listed in second place, making it one of the "alternatives", so this adds confusion.

"Firstly (my personal favourite) there is the open source program KeePass."
(Still? Inquiring minds want to know!)

OK, there's a fourth, but it's trivial: "both Internet Explorer, Firefox and even Google"
- It's time to delete "both", but we can all figure out that one.

-My 2¢ worth; and thank you for all your work.

by 10basetom on 21. December 2010 - 1:03  (63016)

If you mainly use Firefox, you can also install the Autofill Forms add-on. It's got tons of features.

If Autofill Forms is overkill for you, then you can try out my Autofill add-on:

https://addons.mozilla.org/addon/262804/

It's targeted at power users, but even my grandma can use it. AES encryption is planned.

by Passter (not verified) on 10. September 2010 - 8:10  (57567)

I think that the best solution for password managers has arrived:

Passter - Passwords are Faster

It has to most secured online pwds storage

by Super2cool on 27. September 2010 - 2:52  (58492)

Interesting

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