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Best Free Backup Program

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Introduction

Dear reader:  Having tested several dozen different backup utilities I have discovered there are a lot of different opinions among both developers & users about how backup programs should be built and function.  It is apparent that when it comes to backup programs there is no such thing as “one-size-fits-all,”  because everyone’s backup needs are different.  Because of this, the programs reviewed below will attempt to focus on what I believe the needs of the average user are.  The main things I am taking into account for the top recommendations are as follows.

  • Ease of use.  (Simplified GUI -- Easy to understand terminology -- Wizards that help select commonly backed up files -- , etc.)
  • Good balance of functionality and features without over burdening the user.
  • Ability to “set it and forget it,” as much as is possible. (Must have a scheduler -- If jobs fail they should be automatically re-scheduled or the user should be notified -- Backups should automatically be verified for integrity.)

Note: There are a lot of free backup programs that have some unique features and excellent functionality that really deserve mentioning, but room here does not allow. If you are looking for more advanced programs, or some specific functionality, please check out the third links in the section directly below.

Recommended Reading:

Discussion

enlightenedTIP — Can't Find What You Need in the Choices Below? Try Our Extended List of Backup Programs.


Backup Maker Screen ShotBackup Maker: Here is a personal backup software that  is easy to understand and use, while still offering a very good set of features.  It has a slick modern interface that makes it easy on the eyes, as well as to navigate.  It has setup wizard that takes you step by step through the job creation process, with the choice to show or hide advanced options.  Features include filters to exclude or include certain file types, or files with a maximum file size. It has a very easy to use scheduler with fine grain control over execution times, ans well as the choice to execute backup jobs at start up, shutdown, or upon insertion of a USB volume.   If a job time is missed it can automatically be rescheduled.  It offers the ability to run before and after job tasks, including mounting/un-mounting a network drive, powering down the computer, or rebooting, sending an email report, printing a hard copy of the backup log, or starting a subsequent backup job. Backup Maker did not balk on encountering long file names or foreign/unicode characters. Once backups are made each file is verified with a hash check. (CRC32)

It supports a variety of backup methods including incremental and differential zip archives which they call “partial backups” and they are presented in clear understandable terminology.  Each type of backup can be fine tuned with certain file property parameters, including archive “bit” set and reset. (bit is a type of attribute flag that indicates a file has changed since it was last backed up)  Archives can be encrypted if you need extra security.  Archives can be automatically named by date stamp and split to any desired size.  It supports to backing up to any local, network, or online storage that supports ftp,(SSL included) and it has the built in support for burning files directly to CD/DVD.

Backup maker supports restoring files to original or a new location.  You can restore a whole backup, or just a single file. A nice search feature is included for finding a desired file in the zip archive.

The my only complaints would be that the wizard does not include options for auto selection of commonly backup files and folders, and it does not support backing up open/locked files.   Also when I tried to restore a password protected archive, the password entry dialog popped up under the restore window, and for a while I thought the program had crashed or frozen.  I had to minimize the main programs windows to enter the password.   Another minor inconvenience is a popup nag screen that informs the user that the free version is for personal use only, and that it will be removed if you register it for commercial use.  Other than that there is no difference between the free and commercial versions.

In testing the program on Win 7, I found all features to work as advertised. It is easy enough for a beginner to use, but robust enough for a pro. It has a decent help file in pdf form that covers each aspect of the backup process if you encounter any problems.  I think Backup Maker is a great all around file backup program, and give it my top recommendation.


FBackup Screen ShotFBackup: Here is a simple file-based backup program with fairly limited features.  It has a very basic scheduler to run individual jobs at hourly, daily, weekly, and monthly intervals and only has two choices for backup styles, full and mirror -- no incremental or differential.  [Full is the term they use for a complete backup which is compressed into a zip archive with the choice of encryption, and mirror is simple cloning file to file from source to the destination without any form of compression.]   It supports copying locked and open files, as it makes use of the shadow copy service, and in testing it handled long file names, and files with Unicode characters without a problem.   It also has the ability to run pre and post job tasks which can come in very handy at times.  At the completion of the backup job, it does test the integrity of the files (CRC32)

The major reason I am recommending it here is because of a feature it has inherited from its commercial siblings in the Backup4all family, namely its ability to use application specific backup plugins to backup a variety of settings and databases for popular programs.  For example there are plugins that will help you set up automatic backups of popular email clients like Outlook Express, Windows Mail, or Mozilla Thunderbird.      

There is also a dedicated forum for FBackup and support for bugs, errors, and other problems seems quite decent. Overall it does what it does quite well, and while a little light on features, still offers some very desirable functionality.


Genie Timeline Free Edition:  This is a very nice looking simple backup Genie Timeline Screen Shotsolution that is more or less a “set it and forget it” type program.  It is very easy to set up using the built in wizard and once files and folders are selected for backup they will be continuously be monitored and backed up at intervals without any further user intervention.  When you first run the program you are presented with a file selection wizard. This wizard conveniently will scan your hard drives, and auto select a large variety of commonly backup program data and files  for you.  For example it can automatically select all your MS Office files, database files from popular financial software,  stored emails and contacts in several common email clients (No support for Thunderbird),  and the bookmarks from IE, Firefox, Chrome, Safari, and Opera. (Strangely it does not seem to backup the whole user profiles from these browsers, however.)  It also will auto select digital images, music files, and videos, as well as a large number of document types like PDFs and popular ebook formats.  Any other files or folders you wish to backup can also be manually selected of course.

The developers of Genie Timeline, call this software a Continuous Data Protection (CDP) solution.  However, with the free version, it would be better called a hourly CDP, as the automatic backup feature is locked in at 1 hour intervals. (Although you can manually run the backup at any time you wish.)  Still monitoring of file changes is done in real-time and your protection level is displayed by a percentage along with the time until the next automatic backup will occur.

Be aware that Genie Timeline is more that just a simple backup program, but as the name, Timeline, suggests it is also a versioning program.  That is, it keeps older versions of any files that change, so you can “go back in time” and get different revisions of the same file.   Unfortunately in the free version, the feature to consolidate and purge unnecessary old files is disabled.  This could lead to maxing out a hard drive fairly quickly if you work will a lot of larger size files, that change frequently, such as video files.  In order to avoid this problem, you might consider pairing this program with another backup solution,  and selectively using Genie Timeline’s features only on files and folders where frequent backups and versioning are desired.


Toucan Screen-ShotToucan - If you are looking for a light weight portable backup solution this little app has your number.  It features both backup and sync style operations.  It supports incremental and differential backups, zip or 7-zip compression, AES 256 bit encryption using ccrypt, and a simple restore feature.  

 

Related Products and Links
You should also check out the categories Best Free Folder Synchronization Program, and Best Free Drive Imaging Program which are similar and other types of backup programs.
Quick Selection Guide

Backup Maker (Personal Edition)
9
 
Gizmo's Freeware award as the best product in its class!

Runs as a stand-alone program on a user's computer
Easy to use backup software with lots of options and excellent functionality
A Hyperactive Nag Screen - No auto file selection - No backing up of locked files
https://www.ascomp.de/
https://www.ascomp.de/
v.6
4.5 MB
32 bit only
Free for private use only
There is no portable version of this product available.
Win XP -
GenieTimeline Free
9
 
Runs as a stand-alone program on a user's computer
Automatic hourly versioning style backups with a quick selection wizard
Could use up a lot of hard drive space if not used carefully
2.1
30.8MB
32 and 64 bit versions available
Unrestricted freeware
There is no portable version of this product available.
Win XP - 7
Toucan
9
 
Runs as a stand-alone program on a user's computer
Light-weight portable backup and sync solution with the power of normal desktop application.
3.0.4
3MB
32 bit but 64 bit compatible
Open source freeware
This product is portable
Win 2000, XP, Vista, 7
FBackup
8
 
Runs as a stand-alone program on a user's computer
Easy to use wizard featuring plugins to make it easy to back up data from various other programs, like browsers, email clients, or media players.
http://fbackup.com/
4.6.259
16.2MB
32 and 64 bit versions available
Unrestricted freeware
There is no portable version of this product available.
Win XP - 7 / Win Server 2000-2008

See the following website for free plugins for your favorite program. http://www.backup4all.com/en/backup-plugins.html

Editor
This software category is maintained by volunteer editor Ritho. Registered members can contact the editor with any comments or questions they might have by clicking here.
Tags
best free back up programs, top backup programs, free backup tools, free backup utility, free disk backup, free drive backup free disk imaging, free file based backup and sync, free folder sync programs.

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Comments

by Vol (not verified) on 28. May 2012 - 16:16  (94099)

Reg Hardware recently put Bvckup on their 10 freeware gems list. Worth a look?

by Kirby (not verified) on 25. May 2012 - 18:25  (93955)

I've been using 'Create Synchronicity'. It's free, open source and portable. Does both backup and synchronization, and has worked very well. Very small execuatable (<250 k).
http://synchronicity.sourceforge.net/

by dlc (not verified) on 17. May 2012 - 14:31  (93608)

I would find it difficult to recommend Toucan when the program does not run properly and development appears to have stopped on it.

To my first point:
Defining a rule causes the program to crash, immediately. Rules are critical to getting the backup, and especially a restore, to do what you need it to do.

To my second point:
Toucan version 3.0.4, its last release, was 11/30/2010.

There is a 3.01 beta that has time on it, but it is really buggy.

This program is just what I was looking for, and is a great effort, but it needs to work, without major bugs.

by levannak on 11. May 2012 - 16:55  (93370)

I've been using Cobian for many years. It is an easy to use program, which provides full file, incremental and differential backups, with the function to save any number of sets of full file back ups with intervening differential or inceremental ones - e.g.:
FileA_Full_2012/01/11, FileB_Full2012/01/11,...
FileA_Incr_2012/01/12, FileB_Incr_2012/01/12,...
FileA_Incr_2012/01/13, FileB_Incr_2012/01/13,...
FileA_Full_2012/01/14, FileB_Full2012/01/14,...
FileA_Incr_2012/01/15, FileB_Incr_2012/01/15...

It can copy open files and will verify the copies using CRC. It has a flexible scheduler, where series of back-ups can be scheduled at different frequencies.

Files are copied in their original form (.doc, pdf, excel etc), and can be accessed the same way as the original - i.e. there is no dependence on the continued availability of the back-up program. Files can also be compressed and/or encrypted during the back-up process.

The one major shortcoming of the product is that there is no restore facility. It is possible to copy back the back-up files to the replacement disk. However, this can become complicated and tedious if there are a number of incremental or differential files to be restored on top of a restored full back-up copy, which may have been created many days previously.

Can anyone recommend a back-up product that has all the facilities of Cobian, plus a restore component?

by John LeBlanc (not verified) on 9. April 2012 - 16:17  (91809)

I don't quite understand the limitations of file backup vs. image backup software when one has lost a bootable partition.

Can file backup programs like Backup Maker that DO NOT copy locked files create a backup that can be fully restored, OS, apps & data, in case of total destruction of one's boot partition? In other words, can one use such software similarly to image partition backup software?

What about file backup software that uses VSS to copy locked files? Can this type of software restore a full bootable partition?

by Graham_t (not verified) on 3. April 2012 - 15:40  (91619)

I used to use the standard Windows backup feature that comes with Windows 7 to store onto an external hard drive. This seemed fine until I started to get error messages, which when Googled, showed problems with reparse points. I don't understand Microsoft'd explanation of how to deal with this, nor do I understqand how it suddenly became a problem. Is there any freeware backup program that would not crash because of these issues? All I really need to backup is documents, photos, internet bookmarks, that sort of thing. Any suggestions gratefully received.

by West Swan on 3. April 2012 - 6:25  (91604)

Hello,

With regards to Genie Timeline:

Once a backup has been created (using an external drive to back the files up onto) does Genie recognise that specific hard drive or any external drive that ends up having that letter e.g. E:

Basically if I remove the backup drive and insert a different external drive into the same usb port will Genie think it should backup to that drive?

And does it matter what usb port the external drive is plugged into?

I'm setting up a backup system for my sister who lives 50Km from me so want it to be as simple as possible.

Cheers,

Paul

by KevGoneCrazyYall (not verified) on 17. March 2012 - 7:32  (90739)

Another vote here for Comodo Backup (currently using 4.0.7.14). I tried several others incl. Windows 7 native, Acronis, Areca (which I was excited about) and more and just kept getting either errors or random lockups or file name length problems or whatever. I was already using Comodo Firewall and had seen the Backup in the comments to this article and others. So simple after you let it scan your system to backup all docs, pics, vids and music to network drive on a Full Backup then just run incremental. Pure cake. I'm on a wireless connection on my laptop (server running FreeNAS is wired to dsl router)and it took 3 hours to do a 36 GB backup but after that, quick and solid. No errors. No lockups. Mount backup as drive to browse files (not necessary if you saved in simple format, but I use CBU format to discourage curious eyes on my home network). Solid. And above all, for beginners, the help files are very intuitive, detailed, and easy to understand with graphical examples; far more professional looking that some of the others' help sections.

by DanMan (not verified) on 14. March 2012 - 0:28  (90410)

Thanks for this great review! I loved Backup Maker since the first second I've used it - so easy to use and compared with other tools very fast!

by Beatnik (not verified) on 8. March 2012 - 12:05  (90094)

I completely missed the listing of "A Hyperactive Nag Screen" as a CON with respect to Backup Maker. It's so annoying, I uninstalled the program and am looking for an alternative. I understand everyone's right to make a living, but for me, nag screens that pop up every time I boot up the computer as well as intermittently are a huge negative, and I'd urge you at Gizmo to place more emphasis on providing negative scores for freeware products with aggressive nag screens. For me, I couldn't rate Backup Maker as a top pick because of this "feature."

Keep up the great work, though - I use your advice all the time!

by dnero (not verified) on 10. March 2012 - 1:26  (90157)

looking for an alternative? Just try this one: PureSync http://www.jumpingbytes.com/en/puresync.html . I was looking for a good backup & sync tool. I saw this review and downloaded Backup Maker to try out but I have not used it yet bcos I found & downloaded PureSync. And from the moment installed it I haven't had the need to try any other.

by Pietro (not verified) on 7. March 2012 - 17:43  (90071)

Hello,

I just installed BackUp Maker and am very impressed of its functionality. There was a "partner offer" when installing the software, but it was very easy to prevent installation by clicking "Decline".

So, my questions is: When does the nag screen appear? I am using it for two days now without any nag screen and I already created about 8 or 10 backups yet.

Thank you

Pietro

by Lucas (not verified) on 6. March 2012 - 4:49  (89980)

It is really a pity the review does not mention if we can pause a very large FTP backup, shut the computer down, go to sleep and resume it the next day.

This is very important if we want to save energy, once the backup can be performed while we are using the computer. Right? If some people adjust sleep and hibernation just to save little bits ow power, they must be also interested on saving so many hours so uselessly, unless need the backup with the least delay possible.

by rikishi19 on 21. February 2012 - 23:45  (89209)

I just came across this today, CrashPlan. May be a worth a look at. Has some interesting features, not sure what type of backups are offered for the onsite backup, but I found the option to be able to backup to a peers computer quite interesting.

http://www.crashplan.com/consumer/crashplan.html

by John Peate (not verified) on 20. February 2012 - 17:54  (89127)

The first time I installed Backupmaker, i suffered from the Incredibar which I removed with great difficulty.

Just tried it again and find it impossible for amateurs. Setting up is ridiculous unless one knows what all the questions mean to a user.

Then, after by guess and by God finishing it I can find no way to start the programme and do a bacup. Whatever I do simple brings up the setup screen.

by Jim Bracher (not verified) on 14. February 2012 - 17:52  (88862)

Don't install Backup Maker!

It insists on installing some weather app and some browser "default tab" crap. I want a backup program, not more crap.

by RB (not verified) on 9. February 2012 - 1:51  (88556)

I tried fbackup, and despite its promise to only back up files that have changed, it NEVER did this. Instead, when backing up my audio library, it deletes the entire existing backup and starts from scratch, taking about 48 hours to complete the backup, when only a couple of gigs had changed. There was nothing screwy going on with the modified date on the files, it just seemed to ignore them. I am uninstalling and trying other options.

by Fred Smyth (not verified) on 4. February 2012 - 1:38  (88261)

I think you may have missed the best pick. I've look at several of these, but I'm using Cobian Backup.
Check it out.

http://www.educ.umu.se/~cobian/cobianbackup.htm

It's free, allows scheduled backups, FTP upload, and much more.

by mingram55 on 29. January 2012 - 18:03  (87992)

My question is there a backup standard that several programs could restore from? I am just wondering if I start using one program but later decide to use something else, is there a format that works across several programs?

by Ritho on 31. January 2012 - 0:39  (88065)

No there is not really a standard. Your best bet is to choose something that makes mirror style backups or archives in a zip format. They any files can be restored manually.

Some backup products use a proprietary

format for their archives, and these must be restored by the same software with with which it was made.

Ritho

by Rhonda (not verified) on 26. March 2012 - 2:51  (91155)

Great summary -- but you might also have suggested to the inquirer that when trying a backup program it's good to set it to a minimal backup, then immediately try restoring a (noncrucial) file. I have had an incredible number of backup programs that couldn't restore their own files!

(AND I've seen 4 and even 5-star ratings of backup programs that casually mention that the authors were unable to restore files! The purpose of backing up files is WHAT?)

Rhonda

by Bill H (not verified) on 22. January 2012 - 19:04  (87619)

Backup Maker does a nice job, but I swore off it when an update installed "Incredibar" MyStart. (Yeah, I clicked through the installation too fast.) This not only installs the Incredibar program (which can be removed using the standard Windows uninstall method) but also changes Firefox's home page setting (so much for my choices) *and* modifies Firefox's configuration file to permanently point address bar searches to MyStart. To reset my search preference to Google, I had to resort to messing around with the Firefox configuration file, which appears to the the only way to remove the MyStart "feature". That's not exactly friendly and it's certainly not an obvious way to remove unwanted software.

Technically, Incredibar/MyStart are not malware -- well, I don't think they are -- but they certainly are annoying-ware. Any software that installs extra junk, and installs it in a way designed to be difficult to remove, is not acceptable, so no more Backup Maker for me.

If you do install Backup Maker, beware!

by Dunkelmann (not verified) on 22. January 2012 - 13:21  (87602)

Backup Maker is the best free program I've tried, but I've not looked at the others here. I've not been using it long but apart from backing up open files I'm happy with it.

If you want mirroring, then use ASCOMP's sister program to Backup Maker, called Synchredible. All you do is synch on way, from source to destination. Only changed programs are copied and it is scheduled with several options.

by TheOldie on 17. January 2012 - 10:08  (87300)

This is one of the more interesting sites I have come across.

I have tried several of these as I wonder if I am missing out on something but I keep going back to MS own free utility SyncToy http://www.microsoft.com/download/en/details.aspx?id=15155 It has always performed well for me and never let me down. Granted it can be a bit slow at times but I tend to run it during the night (with the added benefit on these cold mornings that it keeps my computer room warm!!)

So what do these do that SyncToy doesn't - would be interested to know so that I can see if I am missing something.

by iouzero (not verified) on 28. March 2012 - 16:41  (91335)

It's always struck me odd that the prevailing notion that ANY free program is better than ANY Microsoft program so often leads to ignoring some excellent MS programs.
I've been using SyncToy 1.4.0.0 for years now, and have yet to suffer a single loss or glitch of any kind, other than when upgrading to the 'improved' version' which utterly failed to work with XP.
About its slowness, I've played around with other freebee backup programs, and for the the life of me, I can't see much difference in speed.
I don't know if this version of SyncToy is still available, but if so, I can't recommend it high enough.

by cobak on 16. January 2012 - 16:45  (87250)

www.comodo.com/home/backup-online-storage/comodo-backup.php

Comodo Backup so far definitely seems to be better than any of the ones I have tried on here. It requires registration, and seems to want you to use their cloud storage, but you don't have to install the cloud storage part and you can do a backup to anywhere you want.

by AnonymousBackupUser (not verified) on 16. January 2012 - 10:17  (87236)

Hello,

Am I allowed to mention a paid program here in the hope that someone knows of a very similar freeware alternative?

I don't want to break any rules.

Regards,

Paul

by MidnightCowboy on 16. January 2012 - 11:08  (87238)

Allowing commercial programs to be "mentioned" only attracts the spammers. Please list just the features you require and someone will hopefully be able to assist you from there. You will also attract a different segment of help by posting this in the forum too.

by AnonymousBackupUser (not verified) on 16. January 2012 - 7:02  (87231)

Hello,

What would be the best freeware to basically start backing up any new or changed files as soon as I attach a specific external drive.

I understand that I would have to setup a backup initially of course but then I want it to be automatic.

I guess Genie Timeline would be good but I have 3 separate users on my pc (my wife, my daughter and myself). I would rather not have to setup backups from each user account but as I understand it, that would be necessary correct?

Regards,

Paul

by duud (not verified) on 1. March 2012 - 17:40  (89763)

You could just set up a folder where other users keep their stuff or do what i do.
i back up:
1. Desktop
2. My Documents (you can exclude avi, wmv, jpeg etc).
3. Favorites
4. other stuff - Outlook Signature
5. use PFTbackup from Microsoft to back up pst-file.

and that's it.

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